PROCUREMENT ORGANIZATION & CAPABILITIES

Successful project execution, Builders Contracting has a vast local and international procurement network to encompass the entire range of requirements and to cover sourcing, purchasing, expediting inspection, and traffic activities. The Procurement Management makes use of established procedures that govern sourcing, negotiation, approval, order and contract processing, expediting, transportation, legalized documents and customs clearance, insurance, inspection, testing, quality control, material coding, coordination, reporting, safety, and security.

The procurement management uses standard operating procedures and a custom-developed computer system to control all stages of the procurement activities from quotation requisition to site delivery. There is also a computer link with affiliate companies thus allowing access to reliable world market sources for quality equipment and materials.

The major activities covered by the Procurement Management are as follows:

• Market surveys
• Foreign and local purchasing.
• Expediting, coordinating, and follow-up.
• Commercial activities
• Material handling and storage

PROCUREMENT PROCEDURES

• Preparation of vendor lists.
• Preparation of tender packages (take-off and specifications are provided by Engineering) priority is given to long-lead items.
• Follow-up/expedite offer.
• Evaluate offers (technically and commercially).
• Coordinate with Engineering, Planning, and Cost ControlDepartment for selection of successful bidder.
• Obtain approval of the selected bidder (as stipulated in the project contract)
• Release the order.
• Arrange payment formalities (advance payment, L/C’s, etc.) and receive performance bonds from suppliers) as applicable.
• Assign freight forwarder.
• Arrange insurance coverage (Blanket Cover Policy) and coordinate with the vendor(s) for details of delivery.
• Assign clearing agent for port/custom formalities and local transportation to main stores or site store as applicable.