Contract Administration is to secure legal and contractual rights for the company in an efficient and timely manner. This function is to be carried out jointly by the Project Manager and Contract Administration Section.

Contract Administration Section Responsibilities:

• Review of Contract Documents – Review contract documents immediately after signing of the contract, with the special emphasis on payment terms and documentation requirements stipulated in the contract and to inform the project manager and others about any special requirement.
• Custody of Original Contracts & Bonds – Keep Original of all contracts and subcontracts, as well as subcontracts bonds.
• Invoicing to Clients – Timely preparation and submission of payment certificates. Follow-up for approval of submitted payment certificates for ongoing projects. Issuing invoices and debit notes to clients and maintaining the up-to-date status of project receivables.
• Payment to Subcontractor – Check and verify subcontractor’s payment requests to Accounts Department. Maintaining the up-to-date status of the amount payable to each subcontractor.
• Record for Bonds, Guarantees & Insurance – Maintain updated record showing expiry of bonds, guarantees, and insurance policies submitted by either the company to the clients or provided by the subcontractors.
• Contractual Correspondence – Provide guidance to the project manager on the contractual issues. Assist project managers in contractual correspondence with clients and subcontractors in matters such as delayed payments, time extension, and variation claims.